File Clerk Resume Template
A finished one-page file clerk resume with the duties, tools and credentials employers look for. Download it as Word or PDF, print it, or change every line in the builder.
Courtney Collins
Senior File Clerk · Legal Records & Document Imaging
Chicago, IL · (312) 555-5822
courtney.collins@email.com · linkedin.com/in/courtneycollins
Profile
File clerk with 9 years managing paper and electronic records for a law firm and a health system in the Chicago area. Scans and indexes 2,500+ pages a week and led the move of 1,800 boxes to offsite storage with zero misplaced files.
Experience
2021 – Present
Senior File Clerk
Haldane & Pierce LLP, Chicago, IL
- Maintain 14,000 active client and matter files across paper stacks and the iManage document system.
- Scan, name and index 2,500+ pages a week to the firm's matter-numbering and metadata standards.
- Led the transfer of 1,800 closed-matter boxes to Iron Mountain with zero misplaced files.
- Pull and deliver files for 60 attorneys and paralegals, usually within 30 minutes of a request.
- Apply the firm's retention schedule and prepare destruction lists for records manager approval.
2017 – 2021
File Clerk
Lakeshore Health Partners, Evanston, IL
- Filed and retrieved paper patient charts and insurance records for 3 outpatient clinics.
- Prepared 900 charts a month for scanning into the EHR, removing staples and flagging loose documents.
- Logged chart check-outs in Microsoft Access and tracked down overdue files weekly.
- Followed HIPAA rules when shredding records and handling release of information requests.
2015 – 2017
Office Clerk
Midway Title & Escrow, Chicago, IL
- Sorted incoming mail and filed closing packages, deeds and title commitments by order number.
- Copied and assembled closing documents and kept supply and storage rooms organized.
Records Skills
Records retention schedulesDocument scanning & indexingLegal file managementChart retrievalOffsite storage transfersConfidential destructionFiling systems (numeric)
Systems
iManage Work
Iron Mountain Connect
Kofax Capture
Microsoft Access
Microsoft SharePoint
Certifications
Microsoft Office Specialist: Word Associate
Microsoft
HIPAA Privacy & Security Awareness Training
Lakeshore Health Partners (employer)
Education
High School Diploma
2014
Curie Metropolitan High School
Names, employers and dates on the sample are invented. Duties and software come from O*NET 31.0; credentials were checked against the sources listed below.
Skills to list
- Records Management Systems
- Document Scanning/Digitization
- Filing Systems
- Data Entry
- Retention Compliance
- Microsoft Office Suite
- Archive Organization
- Confidentiality Handling
Software and tools
- Microsoft Outlook
- Microsoft Word
- Microsoft Office software
- Microsoft Excel
- Intuit QuickBooks
- Microsoft Access
- Adobe Acrobat
- Microsoft SharePoint
- Microsoft PowerPoint
- Microsoft Windows
Duties to describe on a file clerk resume
- Performed general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
- Kept records of materials filed or removed, using logbooks or computers and generated computerized reports.
- Gathered materials to be filed from departments or employees.
- Found, retrieved, and made copies of information from files in response to requests and delivered information to authorized users.
- Added new material to file records or create new records as necessary.
- Sorted or classified information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
Titles along the way
- File Clerk
- Senior File Clerk
- Records Coordinator
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